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Program Assistant

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Posting Details


Position Title Program Assistant
Position number SF4022
Hours per week
Posting date 09/06/2017
Closing date
Open Until Filled Yes
Job Type Full-Time
Internal Job Category Staff
Position Purpose

This position provides administrative support for the College of Theology’s graduate program in Mental Health Counseling as well as assisting undergraduate program administration, recruiting and counseling prospective students, scheduling of student visits, overseeing student registration, and maintaining College of Theology and Christian Ministry program websites and database for accreditation data.

Job Functions

Job Function

Serve as administrative support to the Graduate Program in Mental Health Counseling and as needed for other College of Theology and Christian Ministry programs.

Ensure adequate systems are in place to collect accreditation information and paperwork/documentation is on file to meet accreditation standards.

Maintain timeline for accreditation activities and implement collection of syllabi, dissemination of employer surveys and alumni surveys, job placement data, annual program evaluation, and other accreditation activities.

Maintain student and alumni databases and statistics including graduation and retention rates.

Job Function

Prepare schedule of classes, update Class Finder, procure classroom space, prepare booklist.

Prepare registration instruction and materials for students.

Assist with student orientation.

Job Function

Coordinate with HR, Provost’s Office, and Payroll in processing new adjuncts, adjunct payroll, and faculty overloads.

Provide technology support to faculty as needed.

Serve as a liaison for adjunct faculty during the hiring process for graduate program.

Job Function

Provide administrative support for accreditation activities (i.e.: reports and site visits).

Make revisions and keep program College of Theology and Christian Ministry webpages current.

Assist in developing marketing materials.

Coordinate activities with other University Departments including marketing.

Work with marketing to maintain program news on webpage.

Job Function

Prepare and process budget transfers, accounts payable, credit card statements, reimbursement forms, and petty cash for graduate program activities.

Job Function

Assist undergraduate and graduate recruiting processes by checking emails, assigning phone calls, updating responses, sending December books, replying to student email, and other recruiting processes as needed.

Organizing events, space, and catering for CTCM graduate and undergraduate programs

Job Function

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.


Knowledge, Skills and Abilities

Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christian community of learning and service.

Possess strong professional, interpersonal, and customer-service oriented skills with the ability to work effectively with a wide range of constituencies in a diverse community.

Must have problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.

High level of computer literacy required.

Must have working knowledge of Microsoft programs (Word, Excel, Access, PowerPoint), Internet applications (including web page management), and desktop publishing programs.

Must have the ability to learn and use integrated database software (i.e.: Banner and Blackboard).

Possess strong verbal and written communication skills with the ability to compose and edit written materials as needed.

Some knowledge of the academic environment is helpful.

Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.

Ability to work effectively with a wide range of constituencies in a diverse community.


2 – 4 years administrative support experience.


Minimum of 2 years college coursework required; Bachelor’s degree preferred. Equivalent experience: 2 years administrative support in an academic or other related area.

Physical Requirements and Working Conditions

Sedentary work. Occasionally requires standing, lifting, pulling, pushing, carrying and climbing, reaching both high and low. Frequently requires walking and balancing. Constantly requires sitting, repetitious finger and wrist movement, speaking clearly, hearing conversations, hearing (with acuity), seeing near and far with depth perception and color vision.
Belmont University is dedicated to the health and well-being of all of its students, faculty and staff. In an endeavor to provide the healthiest possible environment, Belmont is a tobacco free campus.
Occasional weekend work is required.

Additional Information

Belmont University is a student-centered Christian community providing an academically challenging education that empowers men and women of diverse backgrounds to engage and transform the world with disciplined intelligence, compassion, courage and faith.

Belmont’s vision is to be a leader among teaching universities, bringing together the best of liberal arts and professional education in a Christian community of learning and service.

Our mission, vision and values statements may be found at

Prepare a one-page essay of about 300-400 words that describes how your Christian faith informs and influences your personal and professional life, how it plays a role in your interest in joining Belmont University, and how it will help you contribute to Belmont University given our mission, vision, and values statements.

Attach an electronic version of your resume, cover letter, and response to Belmont’s Mission, Vision, and Values statements in order to complete the online application process.

Review of applications will begin immediately and continue until the position is filled.

Special instructions to applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume/C.V.
  2. Cover Letter
  3. Response to Mission, Vision and Values
Optional Documents
  1. List of Professional References