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Prospect Research Coordinator (Advancement Services)

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Posting Details


Position Title Prospect Research Coordinator (Advancement Services)
Position number SF3017
Hours per week M-F 8:00am-4:30pm
Posting date 11/17/2017
Closing date
Open Until Filled Yes
Job Type Full-Time
Internal Job Category Staff
Position Purpose

The Prospect Research Coordinator provides alumni relations and development staff, deans, and senior leaders with high-quality research on Belmont University constituents, stakeholders, and issues of strategic importance to the University. The Researcher’s primary responsibility is the identification, research, and tracking of individual, corporate, and foundation prospects, helping the advancement division build fundraising capacity and successfully acquire support for the projects, programs and priorities of the University. The coordinator also plays integral roles in both the administration of prospect/moves management processes and the management of underlying data. This position reports to the Director of Advancement Services and Information Systems and provides advancement services support to the Director as assigned.

Job Functions

Job Function

Mine internal databases, external publications, online resources, and leadership networks to identify individual, corporate, and foundation prospects for major gift solicitation assignments.

Job Function

Identify and qualify major gift prospects by researching and analyzing individual, foundation and corporate entities for linkage (connections to Belmont); personal and philanthropic interests; affinity (engagement and propensity to donate to Belmont); and giving capacity.

Job Function

Advise Development and External Relations leaders, vice presidents, and Deans on priorities and strategies for the successful cultivation and solicitation of donors.

Job Function

Devise strategies for systematically identifying new prospects in order to ensure the ongoing development, expansion, and renewal of the prospect base.

Job Function

Prepare detailed, accurate research briefings on prospects and/or groups of prospects for alumni relations, development staff, and senior leaders.

Job Function

Participate in and contribute to Advancement Services planning as it pertains to: information system development; prospect research and management; and related infrastructure support.

Job Function

Record, organize, and maintain prospect information in electronic files, paper files, and shared information systems.

Job Function

Assist the Advancement Services Director and development staff with various prospect management tasks, including (but not limited to) prospect coding, tracking, status monitoring, and the review of dynamic information such as contact notes and account comments.

Job Function

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.


Knowledge, Skills and Abilities

Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christian community of learning and service.

• Demonstrated proficiency in all areas of knowledge management (capturing, synthesizing, sharing, and applying information), including the use of online resources.

• Ability and initiative to identify new sources of research-related information as they become necessary and/or available.

• Ability to organize and manage a diverse range of assignments and projects with high efficiency, yet thorough attention to detail and timely follow-through.

• Strong oral and written communication skills.

• Ability to work both independently and within the framework of an integrated development program and team-oriented environment.

• Ability to adjust to changing priorities and meet deadlines.

• Familiarity with and appreciation of the mission, purpose and values of Belmont University.

• Demonstrated competence in a variety of computer applications, including database, spreadsheet, and word processing programs.

• Ability to handle sensitive and confidential information appropriately and with discretion.

• Strengths in anticipating and seeking out information related to the immediate priorities of alumni relations and development staff.

• Demonstrated ability to analyze and synthesize data from a wide variety of sources, and present the resulting information in a clear summary.

• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.

• Ability to work effectively with a wide range of constituencies in a diverse community.


Investigative, research, and writing skills are required.

Prefer a minimum of two years of directly related professional experience.


A bachelor’s degree is preferred.

Physical Requirements and Working Conditions

Belmont University is dedicated to the health and well being of all of its students, faculty and staff. In an endeavor to provide the healthiest possible environment, Belmont is a tobacco free campus.

Additional Information

Belmont University is a student-centered Christian community providing an academically challenging education that empowers men and women of diverse backgrounds to engage and transform the world with disciplined intelligence, compassion, courage and faith.

Belmont’s vision is to be a leader among teaching universities, bringing together the best of liberal arts and professional education in a Christian community of learning and service.

Our mission, vision and values statements may be found at

Prepare a one-page essay of about 300-400 words that describes how your Christian faith informs and influences your personal and professional life, how it plays a role in your interest in joining Belmont University, and how it will help you contribute to Belmont University given our mission, vision, and values statements.

Attach an electronic version of your resume, cover letter, and response to Belmont’s Mission, Vision, and Values statements in order to complete the online application process.

Review of applications will begin immediately and continue until the position is filled.

An electronic copy of your resume and cover letter must be attached in order to complete the online application process.

The selected candidate for this position will be required to complete a background check satisfactory to the University.

Belmont University is an equal opportunity employer committed to fostering a diverse learning community of committed Christians from all racial and ethnic backgrounds. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Sections 504 of the Rehabilitation Act of 1973, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Under federal law, the University may discriminate on the basis of religion in order to fulfill its purposes. Belmont’s Office of Human Resources actively pursues an annual affirmative action plan that outlines the university’s commitment to hiring women, minorities, veterans and disabled individuals in all positions.

Special instructions to applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume/C.V.
  2. Cover Letter
  3. Response to Mission, Vision and Values
Optional Documents
  1. List of Professional References
  2. Other Document 1